Effective Date: 28 July 2026
Last Updated: 28 July 2026
This notice explains how DataSecure Technologies Ltd collects, uses, stores and deletes personal information submitted through the contact forms on www.datasecure-tech.com.
It should be read alongside our:
DataSecure Technologies Ltd is the data controller responsible for personal information collected through this website.
Legal Company Name: DataSecure Technologies Ltd
Company Registration Number: 17299900
Registered in: England and Wales
Registered Office: Unit 8 Lows Lane, Stanton By Dale, Ilkeston, Derbyshire, England, DE7 4QU
Principal Trading Address: Unit 9a Lows Lane, Stanton By Dale, Ilkeston, Derbyshire, England, DE7 4QU
Email: [email protected]
Website: www.datasecure-tech.com
When you complete a form on our website, we may collect:
We may also collect limited technical information associated with the submission, such as:
Please do not submit sensitive personal information, confidential intellectual property or special-category personal data through a general website form unless it is necessary and you have been asked to provide it.
We may use the information you submit to:
We will not use information submitted through a contact form for an unrelated purpose unless we have a lawful basis to do so.
Depending on the nature of your enquiry, we may process your personal information under one or more of the following lawful bases.
Where you ask for a quotation, proposal, technical assessment or information with a view to purchasing products or services, processing may be necessary to take steps at your request before entering into a contract.
Where you are already a customer, supplier or business partner, processing may be necessary to manage or perform our contractual relationship.
We may process personal information where necessary for our legitimate business interests, including:
We consider whether these interests are balanced against your rights and reasonable expectations before relying on this basis.
We may process or retain information where required to comply with legal, tax, accounting, regulatory or law-enforcement obligations.
We may rely on your consent where you have made a clear and specific choice, such as opting to receive certain electronic marketing communications.
You may withdraw your consent at any time by contacting [email protected] or using the unsubscribe link in a marketing email.
Withdrawing consent does not affect the lawfulness of processing carried out before consent was withdrawn.
Submitting a general contact or quotation form does not automatically subscribe you to marketing communications.
Where a form includes an optional marketing preference, this should be presented separately from the main enquiry and should not be pre-selected.
Where permitted by applicable law, we may contact representatives of corporate organisations about relevant business products or services. Any marketing communication will include a straightforward way to opt out.
We may retain a limited suppression record after an opt-out request to ensure that we do not send further marketing to that address.
We retain personal information only for as long as it is reasonably required for the purpose for which it was collected, and to meet any legal, contractual or regulatory obligations.
Our normal retention periods are set out below.
| Information category | Normal retention period |
|---|---|
| General enquiries that do not lead to further discussions | Up to 12 months after the enquiry is closed |
| Sales enquiries and genuine business opportunities | Up to 24 months after the last meaningful contact |
| Quotation and proposal records | Up to 6 years after expiry, rejection or completion |
| Customer and contractual correspondence | Up to 6 years after the end of the relevant contract or transaction |
| Order, invoice and accounting records | Normally 6 years after the end of the relevant financial year |
| Technical specifications, approved drawings and project records | Normally 6 years after project completion, or longer where required by contract, warranty or regulatory obligations |
| Supplier and professional adviser correspondence | Up to 6 years after the relationship or transaction ends |
| Contact-form security and spam-prevention logs | Normally between 30 days and 12 months |
| Marketing contact records | Until consent is withdrawn, an objection is received or the information is no longer required |
| Marketing suppression records | Retained for as long as reasonably necessary to respect the opt-out request |
| Website analytics information | In accordance with the retention settings described in our Cookie Policy |
| Information relevant to a complaint, dispute or legal claim | Until the matter is resolved and any applicable limitation period has expired |
These periods may be shortened or extended where reasonably necessary. Relevant factors include:
We do not retain personal information indefinitely simply because it may become useful in the future.
At the end of the relevant retention period, personal information will normally be:
Information may remain temporarily within secure backup systems after deletion from live systems. Backup information will be protected and removed or overwritten in accordance with the relevant backup cycle.
Contact-form information may be shared with trusted service providers where necessary, including:
Service providers acting on our behalf are only permitted to process personal information for authorised purposes and must apply appropriate security measures.
We do not sell personal information submitted through our contact forms.
Some technology, hosting, email, analytics or CRM providers may process information outside the United Kingdom.
Where personal data is transferred internationally, we will take appropriate steps to ensure that the transfer complies with UK data-protection law. This may include relying on:
We use appropriate technical and organisational measures to protect contact-form information against:
Measures may include access restrictions, passwords, encryption, secure hosting, system monitoring, anti-malware protection and staff confidentiality requirements.
However, no website or internet transmission can be guaranteed to be completely secure. You should avoid submitting highly sensitive or confidential information through a general website form.
Depending on the circumstances and the lawful basis being used, you may have the right to:
These rights are not absolute and may be subject to legal exemptions.
To exercise a right, contact:
Email: [email protected]
We may need to request information to confirm your identity before responding.
Please contact us first if you have concerns about how we have handled your personal information.
You also have the right to complain to the UK supervisory authority:
Information Commissioner’s Office
Telephone: 0303 123 1113
Website: www.ico.org.uk
We may update this notice to reflect changes in our systems, website forms, service providers, legal obligations or business practices.
The current version will be published on our website together with its most recent revision date.
For questions about this notice or the use of information submitted through our website, contact:
DataSecure Technologies Ltd
Unit 9a Lows Lane
Stanton By Dale
Ilkeston
Derbyshire
England
DE7 4QU
Email: [email protected]
Website: www.datasecure-tech.com
